You agree to the privacy policy below, and the Privacy Policy for Substack, the technology provider.
Privacy Policy
Last updated: 4 April 2026
1. Introduction
Responsible AI Trust (“we,” “our,” or “us”) is committed to protecting your privacy and maintaining the integrity of information shared within our ecosystem.
This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you engage with Responsible AI Trust, including our website, research publications, newsletters, and community interactions.
By using our services, you agree to the practices described in this policy.
2. Information We Collect
2.1 Personal Information
We may collect personal information that you provide directly, including:
Name
Email address
Company name and job title
Professional interests and preferences
Communication preferences
2.2 Professional & Research Data
Where applicable, we may collect:
Responses to surveys, assessments, or research initiatives
Contributions to governance discussions or content
Participation in events, interviews, or advisory conversations
2.3 Usage Information
We automatically collect certain technical and usage data, including:
IP address and approximate location
Browser type and device information
Pages visited and interaction patterns
Referral sources
This helps us understand how our content is consumed and improve relevance.
2.4 Governance & Assessment-Related Information
If you engage with governance-related content, tools, or structured submissions (e.g. checklists, readiness inputs), we may collect:
Submission timestamps
Interaction logs (e.g. downloads, submissions)
Voluntary disclosures related to AI systems, governance maturity, or controls
This data is used to:
Maintain integrity of research and insights
Improve governance frameworks and benchmarks
Support auditability and traceability of insights where relevant
We do not use this data for profiling individuals or automated decision-making.
We design our systems to prioritise data integrity, traceability, and auditability, ensuring that governance-related inputs can be reliably understood and verified without exposing personal data.
3. How We Use Your Information
We use your information to:
Deliver and improve Responsible AI Trust content and research
Provide newsletters, insights, and governance updates
Understand enterprise governance challenges and trends
Develop frameworks, benchmarks, and thought leadership
Communicate with you about relevant content, events, or services
Ensure platform security and prevent misuse
Comply with legal and regulatory obligations
3.1 Legal Basis for Processing
We process your personal data under the following legal bases:
Consent: Where you have explicitly opted in (e.g. newsletters, downloads)
Legitimate Interests: To improve our services, research, and user experience
Contractual Necessity: Where processing is required to provide requested services
4. Information Sharing and Disclosure
We do not sell your personal data.
We may share information in the following limited cases:
Service Providers: Trusted providers supporting hosting, analytics, or communications
Legal Requirements: Where required by law or to protect rights and safety
Business Transfers: In case of restructuring, merger, or acquisition
Aggregated Insights: Anonymised, non-identifiable data used for research, publications, or benchmarking
Any shared data is handled with appropriate safeguards.
4.1 Data Processors and Infrastructure
We use trusted third-party infrastructure providers to operate our services. This includes:
Supabase (database and backend infrastructure)
Secure cloud hosting providers for application delivery
These providers act as data processors and process personal data on our behalf under strict contractual obligations, including data protection and security requirements.
5. Data Security
We implement appropriate technical and organisational measures, including:
Encryption in transit and at rest
Access controls and authentication safeguards
Secure infrastructure and hosting environments
Regular monitoring and security updates
While we take reasonable steps to protect your data, no system is completely secure.
Our infrastructure providers (including database and hosting providers) implement industry-standard security practices aligned with modern cloud security frameworks.
6. Data Retention
We retain information only as long as necessary to:
Provide services and content
Maintain research integrity
Meet legal and regulatory obligations
Retention periods vary depending on the nature and purpose of the data.
7. Your Rights
Depending on your location (including the UK and EU), you may have rights to:
Access your personal data
Correct inaccurate information
Request deletion of your data
Restrict or object to certain processing
Request data portability
To exercise these rights, contact us at the email below.
8. Cookies and Tracking Technologies
We use cookies and similar technologies to:
Improve user experience
Understand usage patterns
Ensure platform security
You can manage cookie preferences through your browser settings.
9. International Data Transfers
Your data may be processed in countries outside your own. Where this occurs, we implement appropriate safeguards to ensure compliance with applicable data protection laws (e.g. UK GDPR, EU GDPR). Where data is processed outside the UK or EEA, we rely on appropriate safeguards such as Standard Contractual Clauses (SCCs) or equivalent legal mechanisms.
10. Third-Party Links
Our content may include links to third-party websites or services. We are not responsible for their privacy practices.
11. Children’s Privacy
Responsible AI Trust is not intended for individuals under the age of 13. We do not knowingly collect personal data from children.
12. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be reflected by revising the “Last updated” date.
Continued use of our services indicates acceptance of the updated policy.
13. Contact Us
If you have any questions about this Privacy Policy or how your data is handled:
Email: info@responsibleaitrust.com